Central Budget Build (CBB) Web-Based Internal Budgeting Tool – Proposal Purpose This proposal seeks approval to design and implement the Central Budget Build (CBB), a secure, web-based internal budgeting tool that modernizes the budget formulation process. The system will replace spreadsheet-driven workflows and improve usability, transparency, and efficiency through an intuitive, visually consistent interface. Background / Problem Statement The current budget formulation process relies heavily on spreadsheets, email, and manual consolidation. This approach creates inefficiencies, inconsistent submissions, limited workflow control, and minimal real-time visibility for leadership. Existing tools are functional but not designed with user experience in mind, contributing to confusion and rework. Proposed Solution Develop a secure, web-based internal budgeting tool that allows authenticated users to submit, review, approve, and track budget requests. The system will use plain-language prompts, hide technical accounting structure, support structured workflows, and serve as a single source of truth for budget development. Why External Support Is Needed The project requires expertise in web application development, workflow design, data structure, and user experience and graphic design. A short-term consultant will ensure the system is implemented efficiently, designed correctly from the start, and handed off cleanly to internal staff. Scope of Work Requirements validation and system design; development of the budgeting interface; UX and graphic design; workflow and approval implementation; reporting-ready data structures; documentation and knowledge transfer. Anticipated Benefits Improved user adoption; reduced errors and rework; faster review cycles; improved auditability; reduced manual consolidation; real-time budget visibility; scalable foundation for future budget cycles. Timeframe The project will be delivered within a three-week engagement. Project Timeline, Milestones, and Deliverables Week 1 – Discovery, Requirements Confirmation, and Design Objectives: Confirm requirements, define workflow and architecture, design user experience. Deliverables: • Finalized requirements summary • System architecture overview • User roles and workflow definition • UX wireframes and design mockups Week 2 – Application Build and Workflow Implementation Objectives: Build core functionality, workflows, and visual design. Deliverables: • Working budget intake and review interface • Approval and return workflow • Role-based access configuration • Reporting-ready data structures Week 3 – Testing, Refinement, and Handoff Objectives: Validate usability, finalize system, and prepare for internal ownership. Deliverables: • Production-ready budgeting tool • Final UX/UI refinements • Documentation and knowledge transfer • Go-live readiness confirmation