Phase-5 RWA – Society Management, Governance & Property Exchange Platform Prepared for: Phase-5 Residents Prepared by: Vishal Gupta 1. Objective To design a secure, Phase-5 exclusive digital platform covering member lifecycle, governance, financial management, and a controlled property transaction ecosystem with special focus on NRI users. 2. Scope • Applicable only to Phase-5 units • No cross-phase data sharing except controlled federation integration • Expandable architecture for future scaling 3. User Roles • Owner (Member) • Tenant • Governing Body (Admin) • External Buyer (Verified) • System Administrator 4. Detailed Module Requirements 4.1 Member Management • Bulk import of members via Excel • Manual onboarding • Unique Member ID auto-generation • Family member tagging • Status tracking (Active / Inactive / Rented) • Profile edit controls • Maker-checker approval for changes 4.2 KYC & ID Card • Upload PAN, Aadhaar, Photo • Backend upload by admin • KYC approval/rejection workflow • Auto-generation of digital ID card • QR-based verification • Downloadable PDF ID 4.3 Tenant Management • Mark unit as rented • Tenant KYC and onboarding • Tenant ID card • Communication rights transfer • Limited system access • Auto deactivation on exit 4.4 Financial Management • Maintenance billing engine • Member ledger • Online payment (UPI, cards) • Auto receipt generation • Auto acknowledgment • Reminder engine (SMS/email/app) • Late fee calculation • Financial reports 4.5 Governance • Notice board • Circular publishing • Minutes repository • Version control • Meeting scheduler • Attendance capture • Digital signature support 4.6 Communication • In-app notifications • SMS and email integration • Secure encrypted chat • Emergency broadcast system 4.7 Property Module (Offer System) • Owner-only listing • Buyer registration with fee • Offer submission (private) • No public auction • Offer tracking dashboard • Deal closure summary • Audit trail of offers 4.8 NRI Workflow • NRI tagging • Remote dashboard access • Representative assignment • Offer tracking and approval • Site visit coordination 4.9 Assisted Sale • Optional service • Site visit support • Negotiation assistance • Documentation help • Closure tracking 4.10 Federation Integration • Limited data sharing (unit, occupancy) • Federation billing import • Separate ledger for federation charges • No KYC sharing 4.11 Document Management • Secure document storage • Access control • Version history • Watermarking 4.12 Audit & Compliance • Full audit logs • Admin activity tracking • DPDP compliance • Consent logs 5. Security • OTP login • Role-based access • Data encryption • Backup and recovery 6. Data Structure • Member Master • Unit Master • Tenant Master • Financial Ledger • KYC Repository • Offer Logs • Chat Logs • Audit Logs 7. Commercial Model • Buyer registration fee • Optional listing fee • Assisted service fee